Transaction reference number: EGP0O1QBLL
Application ID: 5696606
Request for Extension for a Prospective Marriage (subclass 300) visa application
Dear Immigration Officer,
This letter should be addressed to the Immigration Officer. It should be written professionally well. It is the lawyer writing on behalf of the client, Daniel Deng Marieu DENG.
Please write a letter to the immigration officer in respect of the above requesting for an extension with regards to the above subclass 300 for Daniel Deng Marieu DENG.
The reason for the delay is that our client had applied for a new South Sudan Passport and are still awaiting the new passport after the previous one expired. Our client had visited the South Sudan Passport office several times in the past week without any tangible date for the receipt of his new passport, so as to complete the necessary requests as per your last letter dated 12 August 2025.
Our client had been able to provide all the necessary things requested with exception of the his new passport, medical and polio vaccination card. All other things as per your last letter had been fulfilled.
In view of this present development and lack of any visible collection of passport date, our client is requesting for an extension for the next 4 months, so as to complete all the necessary requests as per your last letter. Reason is because South Sudan is still developing and do not have urgent passport request so as to fulfil the medical request, get a polio card and a new passport. Our client had already booked an appointment with the panel doctors in Juva but owing to this passport issue, he cannot proceed for medicals.
We have attached receipts showing that our client had paid for a new passport and are awaiting his new passport. Without his passport, unfortunately, he will be unable to undertake the medicals.
We regret any inconvenience caused, but, we appeal for an extension so as to complete all the necessary requirements as per your letter dated 12 August 2025.
Of course. Here is a professionally drafted letter from a lawyer to the Immigration Officer, incorporating all the details you provided.\n\n***\n\n[Your Law Firm Name]\n[Your Firm's Address]\n[Your Firm's Phone Number]\n[Your Firm's Email Address]\n[Your Australian Solicitor/Registered Migration Agent Number]\n\n[Date]\n\nThe Immigration Officer\nDepartment of Home Affairs\nAustralia\n\n**VIA ONLINE PORTAL & EMAIL** (if applicable)\n\n**RE: Request for Extension of Time – Prospective Marriage (subclass 300) Visa**\n**Applicant:** Daniel Deng Marieu DENG\n**Date of Birth:** [Insert Client's DOB if known]\n**Application ID:** 5696606\n**Transaction Reference Number:** EGP0O1QBLL\n\nDear Immigration Officer,\n\nWe write as the authorised legal representatives for the above-named applicant, Mr. Daniel Deng Marieu DENG, in relation to his application for a Prospective Marriage (subclass 300) visa.\n\nThe purpose of this letter is to formally request an extension of time to provide the outstanding documents required in your correspondence dated 12 August 2025. Specifically, Mr. DENG requires additional time to submit his new passport, the associated medical examination results, and his polio vaccination certificate.\n\nThe reason for this request is due to circumstances entirely beyond our client’s control. Mr. DENG’s previous passport has expired, and he has applied for and paid for a new one with the relevant authorities in South Sudan. We have attached a copy of the payment receipt for your reference.\n\nDespite our client’s diligent efforts, including multiple visits to the Passport Office in the past week, he has been unable to obtain a definitive date for the issuance of his new passport. As you are aware, the Republic of South Sudan is a developing nation, and its administrative processes, including urgent passport issuance, can be subject to significant and unpredictable delays.\n\nThis lack of a valid passport is the critical impediment preventing the completion of the other outstanding requirements. Mr. DENG has already scheduled a medical examination with the panel physicians in Juba; however, he is unable to proceed as a valid passport is a mandatory prerequisite for the medical and polio vaccination procedures.\n\nOur client has been proactive in fulfilling all other requests outlined in your letter of 12 August 2025. All other requested information and documentation have been submitted. The delay is solely confined to the three interdependent items mentioned above.\n\nIn light of these unforeseen and frustrating circumstances, we respectfully request an extension of **four (4) months** from the current deadline to allow sufficient time for the South Sudanese passport to be issued, and for our client to subsequently complete his medical examination and obtain his polio vaccination certificate.\n\nWe deeply regret any inconvenience this delay may cause and assure you of our client’s continued commitment to finalising his application at the earliest possible opportunity. We kindly ask for your understanding and favourable consideration of this request.\n\nShould you require any further information or documentation to assist in the assessment of this request, please do not hesitate to contact us.\n\nYours faithfully,\n\n[Your Signature]\n\n[Your Printed Name]\nSolicitor / Registered Migration Agent\n[Your Law Firm Name]
Transaction reference number: EGP0O1QBLL
Application ID: 5696606
Request for Extension for a Prospective Marriage (subclass 300) visa application
Dear Immigration Officer,
This letter should be addressed to the Immigration Officer. It should be written professionally well. It is the lawyer writing on behalf of the client, Daniel Deng Marieu DENG.
Please write a letter to the immigration officer in respect of the above requesting for an extension with regards to the above subclass 300 for Daniel Deng Marieu DENG.
The reason for the delay is that our client had applied for a new South Sudan Passport and are still awaiting the new passport after the previous one expired. Our client had visited the South Sudan Passport office several times in the past week without any tangible date for the receipt of his new passport, so as to complete the necessary requests as per your last letter dated 12 August 2025.
Our client had been able to provide all the necessary things requested with exception of the his new passport, medical and polio vaccination card. All other things as per your last letter had been fulfilled.
In view of this present development and lack of any visible collection of passport date, our client is requesting for an extension for the next 4 months, so as to complete all the necessary requests as per your last letter. Reason is because South Sudan is still developing and do not have urgent passport request so as to fulfil the medical request, get a polio card and a new passport. Our client had already booked an appointment with the panel doctors in Juva but owing to this passport issue, he cannot proceed for medicals.
We have attached receipts showing that our client had paid for a new passport and are awaiting his new passport. Without his passport, unfortunately, he will be unable to undertake the medicals.
We regret any inconvenience caused, but, we appeal for an extension so as to complete all the necessary requirements as per your letter dated 12 August 2025.
**[Your Law Firm Letterhead]**
[Your Address]
[City, State, Postcode]
[Email Address]
[Phone Number]
**Date:** [Insert Date]
**To:**
Immigration Officer
Department of Home Affairs
[Address if known, otherwise: PO Box 12345, Canberra ACT 2600]
**Subject:** Request for Extension for Subclass 300 Visa Application – Reference No. EGP0O1QBLL / Application ID: 5696606
Dear Immigration Officer,
I am writing on behalf of my client, **Daniel Deng Marieu DENG** (Application ID: 5696606), to formally request an extension of time to complete the requirements for his Subclass 300 (Prospective Marriage) visa application.
As you are aware, our client has been actively cooperating with your office and has fulfilled all the necessary documentation and requirements as outlined in your letter dated 12 August 2025, with the exception of the following:
- A valid South Sudan passport
- Medical examination results
- Polio vaccination card
The delay in submitting these documents is due to the fact that our client’s previous South Sudan passport had expired, and he has since applied for a new one. Despite multiple visits to the South Sudan Passport Office over the past week, no definite date has been provided for the collection of the new passport. As a result, our client has not yet received the necessary documents to proceed with the medical examination and polio vaccination, which are essential components of the application process.
Our client has already booked an appointment with the panel doctors in Juva, but due to the lack of a valid passport, he is currently unable to proceed with the medicals. We have attached receipts showing that the payment for the new passport has been made, and we are awaiting its issuance.
Given the current circumstances and the lack of urgency in the passport processing system in South Sudan, we respectfully request an extension of **four (4) months** to complete the remaining requirements. This will allow our client sufficient time to obtain the necessary documents and submit them in full compliance with your instructions.
We sincerely regret any inconvenience this may cause and appreciate your understanding and consideration of this request. We are committed to ensuring that all required documentation is submitted promptly once the passport is received.
Please do not hesitate to contact me should you require any further information or clarification.
Yours faithfully,
**[Your Full Name]**
[Your Position]
[Law Firm Name]
[Contact Information]
**Enclosures:**
- Receipts for payment of new South Sudan passport
- Any other supporting documents as appropriate
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