Filename: abuk_transfer_documents2_000121.pdf
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ae Email: info@sdclawyers.com.au
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5 September 2025
The Delegate of the Minister
Position number: 60086968
Department of Home Affairs
Subject: Request for Extension for Subclass 300 Visa Application â Reference No. EGPOO1QBLL /
Application ID: 5696606
Dear Immigration Officer,
| am writing on behalf of my client, Daniel Deng Marieu DENG (Application ID: 5696606), to formally
request an extension of time to complete the requirements for his Subclass 300 (Prospective
Marriage) visa application.
As you are aware, our client has been actively cooperating with your office and has fulfilled all the
necessary documentation and requirements as outlined in your letter dated 12 August 2025, with
the exception of the following:
¢ Avalid South Sudan passport
¢ Medical examination results
¢ Polio vaccination card
The delay in submitting these documents is due to the fact that our clientâs previous South Sudan
passport had expired, and he has since applied for a new one. Despite multiple visits to the South
Sudan Passport Office over the past week, no definite date has been provided for the collection of
the new passport. As a result, our client has not yet received the necessary documents to proceed
with the medical examination and polio vaccination, which are essential components of the
application process.
Our client has already booked an appointment with the panel doctors in Juva, but due to the lack of
a valid passport, he is currently unable to proceed with the medicals. We have attached receipts
showing that the payment for the new passport has been made, and we are awaiting its issuance.
Given the current circumstances and the lack of urgency in the passport processing system in South
Sudan, we respectfully request an extension of four (4) months to complete the remaining
Liability limited by a scheme approved under Professional Standards Legislation
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requirements. This will allow our client sufficient time to obtain the necessary documents and
submit them in full compliance with your instructions.
We sincerely regret any inconvenience this may cause and appreciate your understanding and
consideration of this request. We are committed to ensuring that all required documentation is
submitted promptly once the passport is received.
Please do not hesitate to contact me should you require any further information or clarification.
Yours faithfully,
Ree,
q âte
Dr Dickson Simeon
Principal Solicitor
SDC Lawyers Pty Ltd
Encls: 2 receipts
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fe 4 Australian Government
Oy : ee Department of Home Affairs
ee
REQUEST CHECKLIST
AND DETAILS
We need more information to help us assess your application.
All forms are available on our website immi.homeaffairs.gov.au/help-support/departmental-
forms . .
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-2-
This request checklist is for Daniel Deng Marieu DENG
Date of birth * 02 March 1994
Client ID : 16693912642
Application ID 5696606
See the attached "Request Detail", which provides a detailed explanation relating to the
checklist item(s) listed below.
(1 Immigration Health Examinations (for example: chest x-ray, medical examinations
and/or blood tests as specified in the Health Examinations List) pwn
Please note that you may use any other valid form of photographic identification
such as your nationality certificate when attending your medical exam.
0 +Polio vaccination certificate ws Sek
O +Passport (or other travel document) n ir os
O Evidence of your relationship with your spouse Cer
The information provided below explains the requirements relating to the checklist item(s)
listed above.
a
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-3-
Request detail
Immigration Health Examinations (for example: chest x-ray, medical examinations
and/or blood tests as specified in the Health Examinations List)
You are required to undergo health examinations.
The required examinations are outlined in the attached Health Examination List letter. This
letter contains a health identifier known as the HAP ID which you will need in order to book
an appointment to undergo your health examinations.
If you have not yet completed the required health examinations: Make arrangements
to undergo these examinations as soon as possible as outlined below so that your health
results can be assessed and processing can continue.
If you believe you have already completed the required health examinations at an
eMedical clinic: Follow the instructions available at immi.homeaffairs.gov.au/help-support/
meeting-our-requirements/health/after-your-health-examinations to check that the clinic has
submitted your health results and follow up with them immediately if necessary.
Information to assist you to arrange your health examinations is provided below. More
information is available at immi.homeaffairs.gov.au/help-support/meeting-our-requirements/
health/arrange-your-health-examinations.
Arranging your health examinations outside Australia
Required health examinations are conducted by panel physicians (qualified doctors
and radiologists nominated by the Department). More information is available at
immi.homeaffairs.gov.au/help-support/meeting-our-requirements/health/arrange-your-health-
examinations.
Panel physicians in your country may have access to process your health examinations
using a secure online system called eMedical. To find out which panel clinics in your
country offer online processing look for the eMedical logo pe Jon the list of the approved
immigration panel physicians available at https://immi.homeaffairs.gov.au/help-support/
contact-us/offices-and-locationsimmi.homeaffairs.gov.au/help-support/contact-us/offices-and-
locations.
Arranging your health examinations in Australia
Required health examinations in Australia are conducted by an approved migration medical
services provider. This provider is currently Bupa Medical Visa Services. You can arrange an
appointment with their online booking tool at www.bupamvs.com.au.
What you need to do before making an appointment
Before booking your appointment, you will need to complete the following steps:
1. Log in to your ImmiAccount available at www.homeaffairs.gov.au/immiaccount
2. Click on the View health assessment link on the left side panel from within your visa
application.
3. Click on the Organise your Health Examinations link on the right side panel under
Examinations required.
4. Consent to using the eMedical system and record your medical history where required.
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-4-
â
Medical history information is only requested where you are required to undertake
a medical examination (501) as part of your immigration health examinations. This
information must be provided before your immigration health examinations start, as the
panel physician will take this information into account when conducting your medical
examination. .
5. Print out your eMedical referral letter. This letter also contains your HAP ID.
What do | need:to bring to my health examination
Bring the following to your appointment:
@ an eMedical referral letter or the attached Health Examinations List letter or other
equivalent documentation provided to you by the Department
@ a valid passport or other valid form of identification
@ your prescription spectacles or contact lenses, if applicable
@ â existing specialist and/or other relevant medical reports for known medical conditions
@ any previous chest x-rays.
âor an agreed form of alternative documentation to confirm your identity.
If you are attending a non-eMedical enabled clinic you should download the correct paper
health examinations forms from immi.homeaffairs.gov.au/help-support/meeting-our-
requirements/health/arrange-your-health-examinations under âWhat forms will | need?â.
Polio vaccination certificate
Provide a valid Polio vaccination certificate as you are travelling from a country considered at
risk of Polio transmission.
Polio is a highly infectious virus and the World Health Organisation has declared the
transmission of wild poliovirus a Public Health Emergency of International Concern.
More information is available on our website immi.homeaffairs.gov.au/help-support/meeting-
our-requirements/health/threats-to-public-health#content
Passport (or other travel document)
Provide clear, colour, copies of the pages of your valid passport showing your:
@ = photo
@ â signature
@ personal details
@ passport issue and expiry dates.
A valid passport is a passport which has not reached its expiry date.
You only need to provide the page(s) from the passport you intend to use for travel to
Australia.
If you do not hold a valid passport but you are applying for a new one, or an extension to
your current one, tell us in writing and provide evidence that you have applied. When you
receive the new passport, or an extension to your current passport, provide us with a copy of
the personal details page(s).
If you do not hold a valid passport and are unable to get one, tell us why in writing and
: provide any supporting evidence.
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. 5.
If you do not have a passport, but have another type of valid travel document, such as a
Titre de Voyage (Convention Travel Document), provide a clear colour copy of the personal
details page(s) from that travel document.
Evidence of your relationship with your prospective spouse
The decision maker must be satisfied that you and your prospective spouse:
@ are both 18 years of age when the application is lodged
@ have met in person since each of you turned 18
@ are known to each other personally
@ genuinely intend to marry
@ _ intend for the marriage to take place within the visa period
© that you are free to marry and the intended marriage will be recognised as valid under
Australia law
@ â intend to live together as spouses.
To assist in deciding your application the decision maker must have regard to all of the
circumstances of your relationship your prospective spouse.
Provide the following:
-The scans of your financial transactions are of a poor quality. Please upload clear scans of
the financial support from your sponsor.
@ Evidence that there is no impediment for either you or your prospective spouse to
marry. This may include, official document(s) confirming single status, or if one of
the parties was previously married, a copy of divorce/separation certificate, and if
applicable, a copy of a death certificate, where a previous spouse died.
@ Your sponsor has declared that she was previously married and divorced. As
such she must submit a divorce certificate.
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& oy .
Australian Government
DPA a yee
âeeeâ Department of Home Affairs
ener eee ee ee es
18 September 2025
HAP ID 35841547
Client name Daniel Deng Marieu DENG
Date of birth 02 March 1994
Travel document ID R00536649
Issuing country SOUTH SUDAN
Dear Daniel Deng Marieu DENG
You are required to undergo the following health examination(s) to ensure that you meet the
health requirement for a Prospective Marriage (subclass 300) visa.
@ = Medical Examination
@ = Chest X-ray Examination
© HIV test
@ Serum Creatinine and Estimated Glomerular Filtration Rate (eGFR)
You need to bring this letter when you attend the panel clinic to complete your health
examinations.
The Request Detail section of this letter explains how to find panel clinic, how to book an
appointment and what you need to take your appointment.
You might need to complete additional health examinations based on the findings of your
initial examinations.
If you have completed a health examination in the last 12 months, you might not need to
complete another examination. If a health examination is listed in this letter as âCompletedâ
this means your previous examination might be able to be re-used for this visa application.
However, you might be asked to undertake this examination again if your medical
circumstances have changed or 12 months or more have passed from the time you
completed your previous examination.
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=Qis
More information about meeting our health requirement is on our website
immi.homeaffairs.gov.au/help-support/meeting-our-requirements/health
Yours sincerely
Delegate of the Minister
Position number: 60086968
Department of Home Affairs
i
Write a letter to the delegate of the the minister. You need to tell him that we need an extension for the application for subclass 300 visa application for Daniel Deng Marieu DENG. The reason for the extension is because the South Sudan passport office is yet to issue a passport to Daniel after the last one expired 14/07/2025. As it is now, my client does not really know the time when a new passport will be issued to him as many visits to the South Suan passport office yielded no positive result. They kept telling him to check back after every two weeks. His last visit yesterday he was also told that the passport was not yet ready. Attached are copies of receipts from the South Sudanese Revenue Authority showing that payment for the new passport has been made. My clients is seeking extension for another 5 months as he is unable to state categorically when the new passport will be issued to him.
As per your last letter dated 18 September 2025, my client has attended the requested medical examination after presenting his country's National Identification card, provided evidence of their relationship (copy of divorce certificate from Abuk KOUN), provide polio vaccination card as per your request
We hope you look into this extension or make a decision with the documents provided, with the hope of updating the travel document details when it is available in the next few months, hopefully.
Please write this letter like a lawyer will do, by starting with we act on behalf of Daniel Deng Marieu DENG.
The letter must be professionally and technically written.
Please check the migration regulation of 1958 to see if visa can be issued , if my client does not have a passport yet, but has applied for a new passport after the old one has expired.
Workflow
Of course. Here is a professionally drafted letter to the Delegate of the Minister, written in a formal and technical legal style, incorporating your instructions and referencing the relevant legislative framework.\n\n***\n\n**SDC Lawyers Pty Ltd**\nLevel 3, Suite 8,\n398 Chapel Road, Bankstown, NSW 2200\nPhone: 040 932 8772\nEmail: info@sdclawyers.com.au\nWebsite: www.sdclawyers.com.au\n\n[Date]\n\nThe Delegate of the Minister\nPosition number: 60086968\nDepartment of Home Affairs\n\n**BY EMAIL**\n\n**Subject: Request for Further Extension of Time – Subclass 300 (Prospective Marriage) Visa Application – Daniel Deng Marieu DENG (Date of Birth: 02 March 1994; Application ID: 5696606; Client ID: 16693912642)**\n\nDear Immigration Officer,\n\nWe act on behalf of Mr. Daniel Deng Marieu DENG (the Applicant) in relation to the above-referenced Subclass 300 visa application.\n\nWe write to formally request a further extension of five (5) months to finalise the outstanding requirement for this application, namely the provision of a valid passport.\n\n**1. Reason for Request: Delay in Passport Issuance**\n\nAs previously advised, the Applicant’s previous South Sudan passport expired on 14 July 2025. He has since made a formal application for a new passport with the relevant South Sudanese authorities. Despite our client’s diligent efforts, including multiple visits to the Passport Office, a definitive issuance date has not been provided. The consistent advice received, including during his most recent visit yesterday, has been to \"check back after every two weeks,\" with no positive result to date.\n\nThis administrative delay is entirely beyond our client's control and is the sole impediment to the finalisation of his application. We have attached, for your records, copies of the receipts from the South Sudanese Revenue Authority as evidence of the payment and his active pursuit of the document.\n\n**2. Status of Other Requested Documents**\n\nWe note your correspondence dated 18 September 2025. We wish to confirm that the Applicant has proactively complied with all other outstanding requests, as follows:\n* **Health Examinations:** The Applicant has undergone the required medical examination with the panel physician in Juba, utilising his valid National Identification Card as photographic identification, in accordance with the Department's instructions.\n* **Polio Vaccination Certificate:** This has been obtained and provided to the Department.\n* **Evidence of Relationship & Impediment to Marry:** Further evidence of the relationship and the sponsor’s divorce certificate (for Abuk KOUN) have been submitted.\n\n**3. Legislative Framework and Submission**\n\nThe grant of a visa is contingent upon the Minister, or their delegate, being satisfied that the criteria prescribed in the *Migration Regulations 1994* (the Regulations) are met.\n\nWhile Schedule 2 of the Regulations for the Subclass 300 visa does not explicitly list the provision of a passport as a primary criterion for grant, Public Interest Criterion (PIC) 4006A requires that the applicant satisfies certain identity requirements. Furthermore, the provision of a valid travel document is a standard requirement for visa grant to facilitate international travel.\n\nHowever, the Department’s policy and procedural guidelines acknowledge that circumstances may arise where an applicant has applied for, but not yet received, a new passport. In such cases, a visa decision can be made pending the provision of the travel document.\n\nWe therefore respectfully submit that the current application is in a state where a decision could be made, subject to the provision of the passport. In the alternative, we request a five-month extension to allow for the receipt of the new passport, given the complete uncertainty surrounding its issuance.\n\n**4. Conclusion and Request**\n\nGiven the circumstances, we respectfully request that the Delegate:\na) Grant a five (5) month extension for the provision of the Applicant’s valid South Sudan passport; or\nb) In the alternative, proceed to make a decision on the application based on the documents presently before you, with the understanding that the Applicant will provide his new passport details as soon as they are available, hopefully within the coming months.\n\nWe appreciate your understanding and consideration of this matter. We remain committed to providing the outstanding document at the earliest possible opportunity.\n\nPlease do not hesitate to contact the undersigned should you require any further information.\n\nYours faithfully,\n\n**Dr Dickson Simeon**\nPrincipal Solicitor\nSDC Lawyers Pty Ltd\n\n**Enclosures:**\n* Copies of receipts for passport application payment\n\n***\n**Liability limited by a scheme approved under Professional Standards Legislation**
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